“Caught $38,000 in unbilled selections and allowance overages across four active remodels within our first sixty days.”
Darren K. · Monthly job-costing & WIP
Job-cost & WIP records · Asheville
Know your true margin on every job.
General bookkeepers lump materials, subs and payroll into one year-end bucket. We keep cost-coded job records, labour-burden allocations, lien-waiver logs and monthly WIP schedules.
Job-cost ledger diagnostic
Where is the margin leaking?
- Roofing
- HVAC
- Plumbing
- Electrical
- Remodelling
- Millwork
- Concrete
- General contracting
The cash-flow blind spot
A healthy bank balance isn’t job profit.
A new job’s mobilisation deposit can hide an overrun on an older project until cash suddenly tightens. We code every cost to its job and CSI phase.
- Overhead mixed into job costs
- Change orders paid but never billed
- Crew hours priced at raw wage
- Expired sub COIs at audit time
What builders say
What builders and trades notice first.
“Our surety agent raised our single-job bonding capacity by 40% after two quarters of their WIP schedules.”
Valerie S. · Monthly job-costing & WIP
Pathway 01
Monthly job-costing & WIP reporting
Phase-by-phase coding of material invoices, rentals, sub draws and burdened labour, paired with a monthly Work-in-Progress over/under-billing schedule.
See inclusions and price
Pathway 02
CSI cost-code setup
A clean construction chart of accounts and CSI MasterFormat cost-code hierarchy, configured in QuickBooks Construction, Sage or Foundation to match how you bid.
See the setup
The Pinework fieldbook
Every dollar on a job and phase code.
01
Cost-code architecture
CSI divisions aligned one-to-one with the way your estimator bids.
02
Monthly WIP schedule
Contract value, change orders, percent complete and over/under-billing.
03
Burdened labour rates
True hourly crew cost by trade role and workers’ comp class code.
04
Draw & lien-waiver binder
Pay applications, retainage and signed lien waivers kept in one place.
Built for the trades
Different trades. The same need for honest margins.
Roofing crews
Mechanical trades
Remodelling teams
Millwork & interiors
Concrete work
Electrical service
Plumbing service
General contractors
General bookkeeping
Costs land in one year-end bucket.
- All lumber filed under “Materials”
- Change orders paid to subs but never billed
- Margin known only at tax time
Pinework fieldbook
Costs land on the right job and phase.
- Every invoice and crew hour is cost-coded
- Change orders are tracked to the next draw
- A monthly WIP shows margin by job
How it works
How we rebuild and run your job records.
Diagnose
We review your accounting file, estimating sheet, payroll and active jobs.
Blueprint
Cost codes aligned with how you bid, plus burdened rates per field role.
Capture
Bills, POs, crew hours, COIs and lien waivers coded every week.
Review
A monthly WIP and margin call by the 12th business day.
Bring the messy ledger